Mentoring Coordinator

National Office Practice & Professionalism

05 Jan 2018

National Office

Practice & Professionalism

Full Time

1

2 - 4 years


FLSA Classification

Non-exempt

The American Immigration Lawyers Association (AILA) is the national association of more than 15,000 attorneys and law professors who practice and teach immigration law. AILA member attorneys represent U.S. families seeking permanent residence for close family members, as well as U.S. businesses seeking talent from the global marketplace. AILA members also represent foreign students, entertainers, athletes, and asylum seekers, often on a pro bono basis. Founded in 1946, AILA is a nonpartisan, not-for-profit organization that provides continuing legal education, information, professional services, and expertise through its 39 chapters and over 50 national committees.

Department Summary

The Practice and Professionalism Center is dedicated to the shared ideals of the legal profession, including service to clients, ethical conduct, increasing competence and respect of the legal system and pursuit of the public good.  The Center focuses on providing assistance with developing our members’ practice, resolving ethical dilemmas, providing ideas on improving firm management and help meeting pro bono commitments. 

Position Summary

The Mentoring Coordinator will provide administrative and logistical support to all aspects of the Justice Campaign’s Innovative Mentorship Program (which includes mentorship, technical assistance, court monitoring, and attorney shadowing). The role will organize, schedule and track the mentorship and the technical assistance provided through the Immigration Justice Campaign to volunteer attorneys. The Mentoring Coordinator will also coordinate the court monitoring and attorney shadowing components of the Mentor Program. The Program Assistant will report to the Director of the Practice and Professionalism Center.

Essential Job Functions

Schedule, Coordinate and Track Mentorship and Technical Assistance

Match Campaign volunteers with mentors and serve as primary point of contact for both. Schedule mentor group meetings, office hours, orientation calls, “ask the expert” forums, and other points of contact between volunteer attorneys and mentors/Senior Technical Assistance Attorney. Support the Senior Technical Assistance Attorney by providing volunteer and mentor orientations and disseminate necessary materials related to the mentorship structure for both volunteers and mentors. Coordinate efforts to research and implement a secure and confidential means of sharing documents among volunteers, mentors and the Justice Campaign.  Answer incoming mentor and volunteer questions via phone and email as they relate to the mentoring structure and direct other questions to the appropriate Justice Campaign staff member or on the ground partner. Maintain internal records relating to use of mentor groups and technical assistance by volunteer attorneys. Obtain feedback on volunteers’ and mentors’ experience with the Justice Campaign’s innovative model for scaling up pro bono work. 

Support Mentor Recruitment

 Facilitate the recruitment of mentors by scheduling phone calls, managing calendars, and preparing materials. Maintain a database of mentors and update mentor information and availability as needed.

Coordinate Court Monitoring and Attorney Shadowing

Assist local AILA chapter organizers and chapter pro bono liaisons in matching local AILA expert attorneys with future Immigration Justice Campaign volunteers. Support chapters in implementing their local program and answer questions from the expert attorneys and volunteers. Monitor the status of the program in each AILA chapter.

Skills 

  • Strong organizational skills.
  • Strong interpersonal and communication skills.
  • Exceptional customer service orientation and attention to detail.
  • Excellent writing, editing, and proofreading skills.

Abilities

  • Ability to communicate effectively, both verbally and/or in writing.
  • Ability to work independently and in close coordination with teams.
  • Ability to take initiative and work with minimal supervision.
  • Capacity to handle multiple competing priorities – including ability to work under pressure and meet deadlines.

Education and Training

Bachelor’s Degree required.

Minimum Job Requirements

A minimum of 2 years of experience in an administrative position is required, preferably experience within a nonprofit environment.